Companies hold group meetings to get projects accomplished, not to foster arguments, entertain tangents, or let some people participate while others zone out. Unfortunately, unless meetings are controlled, these problems tend to occur. Facilitation experts cite various causes for unproductive meetings, but the problems below are usually the biggest culprits.

 

Poor time management

When the goal of a meeting is to reach a resolution, the conversation must move in the right direction and at a steady pace. When the minutes of a meeting are poorly managed, this does not happen. Instead, the meeting is often continued later. When colleagues must achieve a resolution in a single session, having a group facilitation expert lead the discussion is the best solution for time management.

 

Team members who talk too much

Team members are encouraged to contribute to group discussions. However, there is fine line between maximizing one’s contribution and talking too much. Sometimes those who talk the most have the best things to say, but regardless of the value of their thoughts, their approach is usually annoying to colleagues. Getting a person who is garrulous to speak less without hurting his or her feelings could prove difficult. Because facilitation experts are impartial participants in a meeting, they are the best candidates to handle the situation.

 

Team members who tune out

Just as some team members might be loquacious, others may not talk enough. In the era of smart phones and hand tablets, bored colleagues can find ways to be entertained while still looking “busy.” Team members who tune out in this manner often indirectly hurt the group. After not participating in the discussion and missing much of what was said, they may come back later and voice displeasure with the results of the meeting. Group facilitation focuses on inspiring unmotivated team members to participate in group discussions.

 

No agenda

Groups fall into the habit of not developing agendas because they feel familiar with the topics of meetings. Without a guide for moving through discussions, group members often digress from the meeting’s topic, or spend too much time discussing certain issues. Developing an agenda for each meeting may seem unnecessary, but doing so will help ensure that topics are equitably addressed.

 

Unresolved conflicts

Unresolved conflicts paralyze the productivity of a group. Whether the conflict exists between individuals or factions within the group, the negative feelings it creates can dominate discussions unrelated to the point of contention. Once group members become entrenched on an issue, working out the problem without outside assistance is often not an option. When this occurs, a facilitator must be called.

 

Does your company hold unproductive meetings?

If so, making them productive may require the assistance of a group facilitation expert from FindaFacilitator. FindaFacilitator is an agency that supplies professionals who specialize in facilitating various types of meetings, from strategic planning sessions to project meetings. For more information about how facilitation experts improve the productivity of meetings, or for assistance with choosing a facilitator, call FindaFacilitator today.